Governance meetings

Steering Committee meeting held 3 April 2024 in Lille. Reviewed the Project Summary; defined the schedule of future Consortium Meetings (CM) for 2024, 2025 and 2026; recapped Local Debate dates per partner; introduced the Local Debate Communication Toolkit.

1st Curatorial Committee, Rome – Talent Garden (Via Ostiense 92), 10:00-18:00, 4 July 2024. Agenda: opening (Guido Pietro Airoldi); presentation by associated partner Fondazione Ecosistemi (research on Pinus pinea); Videocittà inspirational pitch (Anna Lea Antolini) + reflections by Francesco Dobrovich; Pitch Marathon by artistic partners; presentation of the Digitisation Task Force (Lilli Mittner, NTNU); Greening Guidelines Workshop (Tiina Savallampi & Anu Vainio, XAMK); guidelines for Videocittà Festival; open Q&A on financial report (Giulio Stumpo/Living and Walter Ventura/Videocittà). Participants_count = 25 attendees listed in the report roster.

Steering Committee (report labels it 'Meeting 3 Athens'), Athens – Kipseli Municipal Market, 20-21 January 2025, 10:00-17:00. Day 1 (Mon 20): welcome + overview of 2025 deliverables; focus on D3.1 with MAPA DAS IDEIAS (video/multimedia report from Local Debates & co-creation); focus on contents – public & professional panels, artwork reveal, communication strategy (Curatorial, Steering & Communication Committees); press conference strategy; technical workshop by NTNU with XAMK/IED/MAPA on Co-creation, Greening and Digitization guidelines. Day 2 (Tue 21): 10-min pitch marathon on digital artworks (draft artworks feedback); brainstorming on CO-VISION beyond first EU funding (business development, future of EU digital archive, fundings, CO-VISION Manifesto, official pitch deck, consortium co-productions). Participants_count = 26 attendees listed in report roster (also referenced in slides as 'Curatorial Committee 20/01/2025').

Steering Committee CM6, Namur, held during the KIKK Festival, 23-24 October 2025 (venue La Bourse – Salle Plein Ciel). Program: Steering Committee sessions across both days; guided tour of 'Temps Suspendu' (Vivien Roubaud) and the 'Boom boom tchak' festival exhibition; CO-VISION Artist Talk 'Fossilized Futures' by Robertina Šebjanič & Marco Barotti (Le Delta); KIKK Market welcome drink/dinner and evening events. A joint Curatorial & Communication Committee also convened (24/10/25). Committee slide agenda: Artworks Development; Touring Strategy 2026; Audience engagement roundtable; Greening guidelines roundtable; Communication overview 2025; Communication strategy 2026; Digital Archive & Blueprint.

Steering Committee CM9 at Transylvania Trust Foundation, Cluj-Napoca, 25 March 2026, 10:00-16:30/17:00 (meeting stay 24-25 March). Agenda: welcome & project update (Airoldi); Monitoring & Evaluation Framework (Living); Blueprint & Knowledge Framework (IED); Local Debates open discussion (moderated by MAPA); Touring Phase coordination roundtable; Greening Guidelines; open discussion (digital archive alignment, operational issues, next steps). Positioned as an alignment session for the project's final phase (2026). Participants_count = 24 attendees listed in report roster (~17 signatures on the PDF sign-in sheet).

Online consortium meeting, 12 June 2025. Topics: project management and shared tools (new Gantt/PM file); Curatorial Committee & Touring Phase planning; release of three technical guidelines; Blueprint & impact evaluation; upcoming training and public sessions.

Two-day technical workshop held with the Athens Steering Committee (20–21 January 2025). Led by the technical partners NTNU, Mapa das Ideias and Xamk, the “Prototype Journey” took the whole consortium through three stations — Greening, Co-creation and Digitisation — collecting the festivals' experiences, needs and ideas on posters and sticky notes. The results fed the first versions of the CO-VISION guidelines and, through them, the Blueprint.